If you’ve received a Map Violation Notice from your local government, it’s important to take immediate action. A Map Violation Letter is a formal notice informing you that your property violates zoning or building codes.
The letter typically outlines the nature of the violation and provides a deadline for correcting it. In order to help you navigate the process of responding to a zoning violation letter, we’ve created a template that you can use to help you draft your letter.
Here are the key points you should include:
Greeting: Begin your letter by addressing the person or department responsible for issuing the Map Violation Notice. If you don’t know who that is, you can address the letter to the “Zoning Board” or “Building Inspector.
Acknowledge infringement: In the body of your letter, acknowledge that you’ve received the notice of violation and that you understand the nature of the violation. If you’re not sure of the details, ask for clarification.
Outline your corrective action plan: Describe the steps you’ll take to correct the violation. This may include hiring a contractor, applying for a permit, or submitting plans for approval. Be specific about what you’re doing and when you expect to complete the work.
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Ask for an extension (if necessary): If you can’t meet the deadline in the notice of violation, ask for an extension. Be sure to provide a reasonable explanation for why you need more time and propose a new deadline.
End with a thank you: Conclude your letter by thanking the reader for his or her time and consideration. You can also express your commitment to comply with all zoning and building codes in the future.
There are a few other things to keep in mind when writing your zoning violation letter in addition to these points: Write your letter with a professional tone and avoid using emotive and accusatory language.
Keep it to the point: Your letter should be short and to the point. Stick to the facts and avoid going into unnecessary detail.
Be sure to provide supporting documentation: If you’ve already taken steps to correct the infraction, attach all relevant documents (like permits or contractor bills) to show you’ve complied.
Do follow-up: After you’ve sent your letter, follow up with the appropriate department to make sure they received it and are aware of your corrective action plan. To conclude, receiving a MAP Violation Notice can be stressful, but responding promptly and professionally can help you get the issue resolved quickly.
You can draft a letter that addresses the violation and demonstrates your commitment to compliance by using our template and following these guidelines.