It’s important to have a clear understanding of the scope of the engagement when hiring a bookkeeper for your business.
It’s a good idea to use a bookkeeping engagement letter to ensure that both parties are on the same page. This document will outline the terms and conditions of the engagement, including the scope of services, the terms of payment, and the responsibilities of both parties.
We’ve put together a bookkeeping engagement letter template that covers all the important points you should cover to help you get started: [The name of your company]. [Your address] [City, State, ZIP Code] [Your phone number] [Your email address] [Date] [Client’s Company Name] [Client Address] [City, State Zip Code]
Re: Engagement Letter for Accounting Services
Dear [Client Contact Name],
we have the pleasure of providing accounting services to [client name]. The purpose of this letter is an outline of the terms and conditions of our engagement.
Scope of services: Our services will consist of maintenance of your books and records, bank reconciliations, preparation of financial statements, and other related services as discussed. We will provide these services on a [monthly/quarterly/annually] basis, as mutually agreed upon by the parties. Duties and Responsibilities We make every effort to be accurate and timely.
In addition, we will maintain the confidentiality of any and all information provided to us by your company. You are responsible for providing us with accurate and complete information, including access to all relevant financial records.
Fees and Terms of Payment: We will charge [insert fee amount or hourly rate] for these services. Payment will be due and payable [insert terms of payment, such as 30 days net]. We reserve the right to suspension or termination of services in the event of non-payment.
Term and Cancellation: This Agreement shall begin at [insert commencement date] and shall continue until terminated by either party at [insert notice period, e.g., 30 days]. Each party may terminate this engagement at any time without cause.
Bookkeeping engagement letter template Download
Proprietary Rights of Records: Our firm will retain ownership of all work papers, records, and other documents related to our engagement. If requested, we will provide you with a copy of your records, provided that all fees owed to us have been paid. Your signature and return of a copy of this letter is an indication of your acceptance of these terms and conditions.
Please do not hesitate to contact us if you have any questions or concerns. Thank you very much for the opportunity to be associated with your company.
Sincerely,
[Your Name]
[Your Title]
Enclosed: [If applicable]
Additional Notes: When you use a letter of engagement for an accounting engagement, it’s important to be clear about the scope of services and the responsibilities of both parties. This will help avoid misunderstandings and ensure that the engagement runs smoothly.
It’s also important to be clear about the fees you will charge and the terms of payment. Be sure to outline how often you will bill the client, how payment is to be made, and what happens if payment is not received. Finally, be sure to include a termination clause that outlines the notice required to end the engagement.
This will help to ensure that both parties have time to prepare for the end of the engagement and that there are no surprises. In summary, an engagement letter is an important document that helps clarify the terms of the engagement between an accountant and her client.
You can help ensure a successful engagement by using a template like the one above and customizing it to meet your specific needs.
